Master Scheduler

About Trideca

Trideca is Australia's trusted strategy, AI, and digital transformation partner - helping some of the nation's largest enterprises (including NAB, Suncorp, Optus, Medibank, and AGL) drive meaningful business impact through technology.

With offices in Melbourne and Sydney and projects spanning multiple industries, we thrive on solving complex challenges, delivering cutting-edge solutions, and pushing the boundaries of what's possible.

ABOUT THE ROLE

Our client is one of Australia's largest financial institutions — a collaborative, long-tenured organisation operating across multiple strategic programmes of work. Following significant growth, including the integration of a major additional book of business, the organisation is investing heavily in programme governance and delivery assurance.

The Master Scheduler will be a critical hire, sitting at the centre of the organisation's portfolio governance model. The role exists to design, build, and maintain a single master schedule that provides the Portfolio Director and Portfolio Managers with clear, accurate, and real-time visibility across three core strategic portfolios — spanning effort, burn, cost, and milestone progress.

This is not a project management role. The client is specifically seeking a career master scheduler — a professional whose core discipline is the science and practice of building, integrating, and sustaining complex schedules from the ground up.

WHAT YOU WILL DO

• Build a master schedule from scratch, engaging directly with all Portfolio Managers to understand the full scope of projects within each of the three strategic portfolios.
• Design and implement scheduling frameworks, standards, and processes that do not currently exist within the organisation.
• Maintain and continuously update the master schedule to reflect real-time project status across effort, burn, cost, risks, and milestones.
• Work collaboratively with Portfolio Managers on a day-to-day basis to ensure schedule accuracy, flag variances, and support delivery governance.
• Provide the Portfolio Director with consolidated, portfolio-level schedule reporting that enables informed decision-making and executive-level communication.
• Identify scheduling risks, dependencies, and critical path issues across multiple concurrent projects and programmes.
• Act as the scheduling subject matter expert — setting standards, challenging where necessary, and advising stakeholders on best-practice scheduling methodology.
• Establish strong working relationships with Brisbane-based Portfolio Managers, with an expectation to attend Brisbane in-person during the initial onboarding period.
• Integrate inputs from multiple project teams into a single coherent master view, normalising data and resolving conflicts across portfolios.

WHAT WE ARE LOOKING FOR

Experience

• 5–8 years of dedicated master scheduling experience — this role is for a practitioner, not a project manager who occasionally builds schedules.
• Proven ability to build a master schedule from the ground up in an environment where no established schedule exists.
• Experience working within BFSI organisations (banking, financial services, or insurance) — ideally within complex, multi-portfolio or enterprise-level programme environments.
• Track record of engaging across multiple portfolios simultaneously, balancing competing demands and stakeholder priorities.
• Experience working closely with portfolio managers, programme directors, and senior stakeholders to gather, validate, and integrate scheduling data.

Technical Skills

• Deep, hands-on expertise in Microsoft Project — certified MS Project Professional or equivalent advanced proficiency is highly regarded.
• Strong understanding of scheduling methodologies including critical path analysis, resource levelling, baseline management, and earned value concepts.
• Ability to work with complex, multi-layered schedule structures across concurrent projects within a portfolio or programme.
• Proficiency in translating detailed schedule data into meaningful executive summaries and portfolio-level reporting.

Behaviours and Approach

• Hands-on and detail-oriented — comfortable getting into the granular detail of a schedule, not just reviewing from a high level.
• Confident communicator who can engage credibly with senior stakeholders and push back constructively when scheduling standards are not being met.
• Self-directed and capable of establishing structure and process in ambiguous environments.
• Strong relationship builder — able to quickly earn trust and establish productive working rhythms with geographically dispersed teams.
• Collaborative by nature, with the professionalism to operate as a trusted adviser and scheduling authority within the organisation.

WHAT MAKES A STANDOUT CANDIDATE

• You can speak specifically to an engagement where you inherited an organisation with no master schedule and describe, step by step, how you built one from the ground up.
• You have built large-scale, complex schedules within BFSI — ideally within a bank, insurer, or superannuation fund.
• You are a career master scheduler — scheduling is your professional identity, not a component of a broader project management role.
• You hold Microsoft Project certification or can demonstrate equivalent advanced, expert-level proficiency.
• You understand the difference between a project schedule and a master schedule, and can articulate how you integrate individual project schedules into a single portfolio view.

ABOUT THE ENVIRONMENT

The organisation is one of Australia's largest financial institutions — now the single largest in its segment following a significant book acquisition. It has a collaborative, people-first culture with long employee tenures and a strong sense of community, even at scale. The working style is pragmatic rather than bleeding-edge, with established governance frameworks and a clear hierarchy of accountability.

The Master Scheduler will be embedded across three core strategic portfolios, working under the Portfolio Director (Sydney) and with day-to-day exposure to Portfolio Managers (Brisbane). Given the nature of the work, the successful candidate will be expected to invest in face-to-face relationship-building in Brisbane during the initial weeks to establish trust and gather the foundational data needed to build out the schedule.

Why Choose Trideca?

Empowering Women in Technology: We are committed to closing the gender gap in technology. With our dedicated road map for women, you'll find tailored opportunities to advance your career, supported by mentorship, leadership programs, Women in Technology Chapter and inclusive policies like menstruation leave and flexible working options.

Growth Through Learning: Your growth is our priority. At Trideca, you'll have access to a wide range of learning and development initiatives, from certifications and workshops to personal development programs, ensuring you are always at the forefront of technology and innovation.

Work Your Way: Our flexible work policy supports you to balance your personal and professional life.

Trideca Values

Clients Come First
We obsess over our clients; they mean everything to us and are central to everything we do. We take the time to understand them, so we can deliver outstanding experiences and create moments of WOW.

We Celebrate Our Differences
We are stronger and more successful when we include and appreciate different backgrounds, ideas, and experiences. Diversity helps us be more creative, solve problems better, and achieve more. By valuing everyone's unique contributions, we create a cohesive workplace where everyone can thrive and grow.

Achieve Greatness Together
Business is a team sport, and we are here to win. We respect, value, and inspire each other to bring our best to raise the bar. We will high-five you when you have nailed it and have honest discussions when you don't.

Own Your Space
We own our space, relationships, and client outcomes. We are fully committed and accountable to ourselves and each other; we deliver what we commit to. We adopt a commercial outlook and expect everyone to think and make decisions like we are the CEO.

Encourage Open Debate
We encourage discussion and debate while relentlessly focusing on our overarching vision and purpose in line with our core values; the outcome each and every time is a total commitment to execute what has been decided.

Have Fun, Go Nuts
No explanation is required, have fun, go nuts.

We also believe that the unique contributions of everyone at Trideca is the driver of our success. To ensure that our products and culture continue to embrace everyone's perspectives and experiences, we never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, marital status, veteran status, or disability. We are passionate about creating a workplace that fosters active participation and provides an equal playing field, where merit and accomplishment are the sole criteria for success. We encourage candidates from all backgrounds to apply. We celebrate the diversity of our workforce and are dedicated to creating an environment where everyone feels welcome, valued, and included.