Senior Submissions Coordinator

Job Description

We're a company where you can be the real you and where everyone will find the opportunity to work with, and learn alongside the best in the business, have fun, and all together contribute to a better future. It's what we strive to achieve each day through the good work we do.

What's in it for you when you work for Fulton Hogan?

• We'll offer a competitive salary package
• You'll be given the opportunity for career growth & development
• We support flexible work arrangements where applicable
• You'll be a part of a fun and inclusive team environment

The Opportunity:

We are on the lookout for a Senior Submissions Coordinator to support our tendering team. This fast-paced and dynamic role will see you working closely with the Bid & Marketing Manager to assist in coordinating EOIs and tenders for our Southern Region Business, the submissions will be across various departments including Civil Construction, Asphalt & Spray Seal Surfacing, Bituminous Products, Quarrying and Manufacturing. This role will initially be based in our Noble Park office with the potential to transition to a hybrid option in the future.

Key responsibilities:

• Coordination of EOI and tender submissions, making sure they are answered to a high quality and to deadline;
• Collaborate with estimators, bid managers, and other stakeholders to manage tender timetables and submission schedules.;
• Prepare, format, and proof tender documentation using Microsoft Word, Adobe InDesign, and other design packages.
• Collect information, source graphics, and provide technical writing assistance to various teams;
• Formatting of documents to a high standard in both Word and design packages;
• Ensuring brand consistency across all submissions;
• Develop and maintain organised folder systems, document libraries, and registers;
• Support ad hoc administration and submission-related tasks as required.​

About You:

• Minimum 5 years’ experience in submissions/bid coordination, tender management, or proposals—ideally within construction or civil infrastructure.
• Demonstrated success leading multiple, concurrent tender submissions under tight deadlines.
• Strong stakeholder management, working with cross-functional teams and senior managers to gather and coordinate information.
• High-level document management skills—including compilation, formatting, editing, and brand compliance—particularly using Microsoft Word and InDesign.
• Demonstrated experience in writing and collating content for EOI and tender submissions;
• Advanced level knowledge of Microsoft Office programs including other software programs such as InDesign and Photoshop;
• Exceptional attention to detail, editing, and proofreading.;
• Confident, clear communicator who builds positive relationships.

Fulton Hogan Philosophy:

We build and maintain critical infrastructure that connects and enhances communities across Australia, New Zealand and the Pacific. Everything from roads and bridges, to airports and utilities. We’re committed to ensuring the Good Work we do will make a positive difference to the quality of life for our people, our customers and the communities we all call home. Our continued success relies on generating new and diverse ideas, which is why our ‘Good Work’ culture encourages ownership and empowerment, while never forgetting the importance of balancing life’s priorities.

Sound like you?

If this sounds like you and you would like to help build on our Good Work culture, then we would like to hear from you.

For 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000+ team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia and New Zealand.

We celebrate and embrace diversity across our business and are committed to equal employment opportunities.

We believe in the value that diversity brings to our team and people who share our REAL values are encouraged to apply.