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Project Logistics Coordinator - Spares

Zenith Energy Australia
10 months ago
Contract
On-site
Perth, Perth, Australia
Construction Management

Job Title:<\/b> Project Logistics Coordinator\- Spares
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Location: Perth, WA (Office\-Based)
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Employment Type: 12\-Month Fixed\-Term Contract
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Sector: Oil & Gas \/ Energy \/ Logistics
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About the Role<\/b>
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We are seeking a highly organised and proactive Project Logistics Coordinator<\/b> to join our Perth office for a 12\-month fixed\-term assignment. This position plays a key coordination role supporting project logistics, particularly related to capital and operating spares. The successful candidate will act as a central interface between internal teams (maintenance, engineering, warehousing) and external contractors and suppliers.
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You’ll be responsible for coordinating the preservation, movement, documentation, and export of materials while ensuring compliance with company and regulatory requirements.
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Key Responsibilities<\/b>
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    Capital & Operating Spares Coordination:
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    Oversee the tracking, readiness, and mobilisation\/export of capital and operating spares for the project lifecycle.
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    Stakeholder Engagement:
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    Build and maintain strong relationships with internal departments (maintenance, engineering, warehousing, cataloguing, quality, and compliance) and external logistics contractors and service providers.
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    Contractor Interface:
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    Act as the main point of contact between the project’s logistics contractor and the internal maintenance team, ensuring alignment and responsiveness.
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    Warehouse Coordination:
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    Liaise closely with the warehouse team to support the proper storage, handling, and preservation of materials.
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    Export & Freight Support:
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    Facilitate the export of remaining spares by supporting contractors, resolving technical queries, and ensuring timely dispatch and material availability.
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    Compliance & Documentation:
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    Ensure all logistics activities are carried out in line with applicable regulations and standards, and maintain accurate records for audit and reporting purposes.
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    Problem Solving:
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    Proactively address logistical and freight forwarding issues using critical thinking and a practical approach to ensure minimal disruption to project schedules.
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    Cross\-functional Collaboration:
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    Work closely with the cataloguing, quality, and compliance teams to ensure materials master data and documentation meet internal standards. <\/div>

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    Requirements<\/h3>

    Ideal Candidate Profile<\/b>
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    • 5+ years’ experience in logistics coordination, warehousing, or materials management within the oil & gas, energy, or heavy industrial sectors
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    • Experience coordinating spares and equipment logistics within major capital or operational projects
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    • Strong stakeholder communication skills with the ability to manage interfaces across multiple departments and external contractors
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    • Solid understanding of international and domestic freight forwarding, preservation practices, and export documentation
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    • Experience working with warehousing systems and ERP tools (SAP, JDE, Maximo, etc.); SAP S\/4HANA exposure is highly desirable<\/b>
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    • Highly organised, adaptable, and confident working in a fast\-paced, project\-driven environment
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    • Knowledge of Australian regulatory requirements for freight, customs, and dangerous goods (advantageous)
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      Benefits<\/h3>

      Why Join?<\/b>
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      • Be part of a high\-performing project team on a critical phase of delivery
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      • Central Perth office location with regular hours (no FIFO)
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      • High\-visibility role coordinating across technical and commercial functions
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      • 12\-month contract offering stability and development opportunities
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      • Competitive remuneration package
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