Document Controller

Fremantle Ports refreshed 2027 Strategic Plan marks an exciting new chapter for one of Australia’s most successful ports. Building on decades of expertise, we’re setting a bold vision for the future — and we need an experienced, values- to help make it happen.

If you are passionate about making a difference, love working in a challenging environment, and are inspired by the opportunity to contribute to something bigger, this could be the role for you.

About the role

The Document Controller plays a pivotal role in driving the smooth and efficient delivery of the KBT Redevelopment Project by overseeing robust document management processes. This role ensures all project documentation is accurate, controlled, compliant and easily accessible, while meeting governance requirements and industry standards. Acting as a key support partner to the Project team, the Document Controller provides expert coordination, administration and guidance to keep project information organised, reliable and flowing seamlessly across the project lifecycle

 Key Accountabilities

• Manage project documentation, workflows, approvals, revisions, and version control. 
• Maintain accurate registers, filing systems, and secure document management processes. 
• Ensure compliance with document standards, metadata, and organisational procedures. 
• Support document preparation, retrieval, reporting, and stakeholder coordination. 
• Track transmittals, RFIs, correspondence, and project action items. 
• Assist with project start-up, handover, close-out, and archiving activities. 
• Conduct quality checks and contribute to continuous process improvement. 
• Build collaborative relationships while supporting safety, quality, and compliance standards. 

What makes you a great fit? 

• Demonstrated experience in a document control or records management role, preferably within infrastructure, construction, engineering, or project environments.
• Experience supporting projects or operational teams with document management activities.
• Working knowledge of document control processes, including document registration, version control, workflows, and records management.
• Experience using electronic document management systems (EDMS/CDE) such as InEight, SharePoint, Aconex, Content Manager, or similar (intermediate level).
• Understanding of engineering or project documentation (e.g., drawings, specifications, reports) and project lifecycle stages.
• Ability to follow established procedures and maintain document control standards and compliance requirements.
• Good organisational skills with the ability to manage multiple tasks, prioritise work, and meet deadlines in a fast-paced environment.
• Well-developed written and verbal communication skills, with the ability to effectively interact with team members and stakeholders.
• Ability to build and maintain positive working relationships across project teams and functions.
• Collaborative approach, with the ability to work both independently and as part of a team.
• Sound problem-solving skills, with a practical and systematic approach to resolving routine document control issues.
• Willingness to learn, take direction, and escalate more complex matters to the Senior Document Controller when required.

Desirable:

• Certificate or Diploma in Business Administration, Information Management, Project Management, or a related discipline.

What We Offer

Join Fremantle Ports and be part of a proud organisation with a rich history and culture that makes a significant contribution to the WA economy. Primarily based in Fremantle, you’ll enjoy a unique workplace with stunning ocean views, rich heritage and striking architecture in the heart of the Victoria Quay precinct, which is currently undergoing exciting revitalisation. You’ll also enjoy variety through occasional travel to our Kwinana facilities. 

Benefit from free onsite parking and access to a gymnasium, flexible working arrangements to support work-life balance, generous leave, access to salary packaging, professional development opportunities, and a comprehensive health and wellness program. 

Get to Know Us

Fremantle Ports is a Government Trading Enterprise with proven commercial success and a highly regarded reputation with its partners, the community, and other stakeholders. The Port of Fremantle is a vital transport hub, supporting Western Australia's economic growth by facilitating more than $45 billion of trade in FY2023-24. Fremantle Ports acts as both a landlord, and the operator of its own import and export facilities in Kwinana. The KBT Redevelopment Project is a major project expanding our marine and landside facilities in Kwinana.

We are proud to have a clear set of four values that set expectations about how we will behave: collaboration, accountability, respect and excellence. These are brought together and further supported under the acronym of CARE.

Next Steps 

If you're looking for a meaningful role in an organisation with purpose, impact, and a strong values-based culture, we want to hear from you. 

Closing Date:  5th June 2026 @ 5:00pm AWST. 

We encourage early applications as we reserve the right to close this vacancy prior to the stated closing date. For any queries please contact the recruitment team via jobapplications@fremantleports.com.au - applications sent direct to this email address will not be accepted.

Fremantle Ports is committed to fostering an inclusive and diverse workforce culture, underpinned by our Values of Collaboration, Accountability, Respect, and Excellence. We strive to attract, develop, and retain a high-performing workforce by providing supportive pathways and development opportunities. Applications from Aboriginal and Torres Strait Islander people are strongly encouraged.