Document Controller

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. 

Working with our clients across real estate, infrastructure, defence, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. 

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. 

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. 

Please visit our website: www.turnerandtownsend.com 

The Document Controller will provide expertise and support to major program and project teams, acting as a central point for document management processes, storage protocols and information governance. The role is responsible for coordinating project documentation, supporting stakeholders, and serving as the first point of contact for document-related queries.

Principal Responsibilities

• Maintain and update project registers including document registers, RFIs, action and issue logs, drawing registers and change logs
• Track and report on document status, overdue items and key actions to support project team visibility
• Manage the receipt, distribution, filing and storage of project documentation in line with established procedures
• Apply and maintain consistent document control practices including version control, naming conventions and document workflows
• Upload, organise and manage documents within project systems (e.g. EDMS, SharePoint or similar platforms)
• Ensure documents are correctly recorded, accessible and auditable within project filing structures
• Support project teams and stakeholders with document-related queries and system use
• Liaise with consultants, contractors and suppliers to ensure documents are submitted and managed in accordance with project requirements
• Assist in maintaining user access and permissions to ensure appropriate control of project information
• Support change tracking by recording document revisions and maintaining accurate logs of updates and approvals
• Assist in preparing regular reports and providing inputs to project reporting requirements
• Maintain organised project filing systems and support ongoing improvements
• Provide document and administrative support including data entry, filing, document collation and coordination tasks
• Support audit activities by ensuring documentation is complete, accurate and up to date

Skills

• Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases
• Fully proficient in document control systems such as InEight, Teambinder, Asite or other common EDMS
• Documentation skills and strong focus on detail
• Good verbal and written communications skills including ability to present information in a clear and concise format
• Demonstrated ability to work effectively on own initiative, set priorities and work within required time lines
• Well-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands
• Flexible and ability to multi-task

Experience

Demonstrable experience in document controls roles or similar within construction project environments.

Formal Education Qualifications

• Appropriate third level qualification

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application.

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Please find out more about us at www.turnerandtownsend.com/

#LI-AP4

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.