Our Company
ASCOT GROUP are a National commercial construction and refurbishment company committed to providing value added solutions to clients across the Aged Care, Retirement Living, Healthcare and Education sectors.
With approximately 100 employees our business is underpinned by the understanding of our clients’ needs and challenges, quality workmanship and sound operating systems.
The Position:
The Contract Administrator will support and deliver projects to the highest of quality, operate with integrity and will keep the needs of ASCOT GROUP and its’ clients in mind at all times. The main duties will involve:
- Plan and Implement cost effective and quality refurbishment works
- Plan and oversee trades to manage preventative and reactive works as require.
- Complete site folders including all OH&S documentation for each project
- Oversee the engagement of subcontractors in required trades and locations
- Scheduling works
- Ordering of materials for projects
- Approving supplier invoices and invoicing clients
- Approving timecards
- Managing services to meet clients’ contracts and expectations
- Conducting site visits for quality control checks
What we are looking for:
- Previous experience working in the building and construction industry and in a similar role, preferably in the Tertiary/University sector but not essential
- Highly organised with the ability to work autonomously and as part of a team
- Excellent time management skills
- Proficient in systems including Microsoft Project and other Microsoft office applications including Excel and Word
- Knowledge of a project lifecycle from start to completion
- The ability to multitask and prioritise tasks
- Excellent communication skills via phone and in person
- Agile and can handle working under pressure and respond positively and proficiently with changing schedules/ project demands
- Maintain a full Victorian (or recognised equivalent) Driver’s Licence
What you get
- Work life balance. We work predominately, Monday to Friday.
- Flexibility. Whilst it is important the projects are delivered to our client’s expectations, we also know the importance of work-life balance.
- Stability. We are not going anywhere, and we hope that the right candidate doesn’t either. Hence why this is a permanent position. In return we are offering a permanent position in a rapidly growing organisation, with potential for career growth.
- A competitive remuneration package and the chance to be part of an amazing team.
Application: If you feel that this role contributes to your personal and professional goals and want to join us on this incredible journey of growth, click APPLY NOW and submit your application. Queries or requests for the full PD can be directed to hr@ascot-group.com.au . (Please do not apply through this email address).
Shortlisting will commence from 12 January 2026. Only shortlisted candidates will be contacted.
We are not accepting or acknowledging unsolicited CV’s from Recruitment Agencies for this role.
Please note that ASCOT GROUP has direct relationships with the healthcare industry and as such all employees must undergo a full Police Check and Working with Children Check prior to commencement.