Exam Logistics Officer

• Multiple positions available – seeking flexible availability from 9th – 20th June 2026 (weekend and evening shifts also available)

• Paid training will commence the week beginning 18th May 2026, including a mandatory on-site training day on 4th of June
  HE02 Step 1 - $47.65 per hour plus Superannuation 

About the opportunity   

The Examination Logistics Officer works with the Exams Office in Student Administration Services (SAS) and will take a hands-on approach facilitating the efficient running of examinations in accordance with the policy and procedures of the University.  

The Examination Logistics Officer will primarily assist with the packing and/or logistics of centrally managed examinations. In this role, you will be required to provide support services to the examinations office in the formal exam sessions, providing timely and secure distribution of examination papers and associated materials. Operating within a high volume and demand-driven service environment, the Examinations Logistics Officer works closely with staff in the Examinations Office to support and deliver an efficient and effective exam experience to students. 

We are seeking multiple Examination Logistics Officers to take on service room attendant or driving responsibilities for the upcoming examination period, which will run from 9th – 20th June 2026.

Please outline your preference/specialisation between service room attendant and/or driving in your application or cover letter. This role is ideal for an individual with flexible and full availability over this 2-week period (evening and weekend shifts also available).  

If successful, you will also be required to undertake online training components from 18th May 2026. There will be an on-site training day  4th June - Please ensure you are available on this day. 

Your key responsibilities 

• receive and forward examinations papers and associated materials in accordance with university procedures and security 
• monitor exam supervisor sign on sheets and advise examinations office of issues 
• set up of examination venues, including paperwork and computer equipment, receiving, and checking computer systems to facilitate the efficient delivery of computer-based examinations on campus 
• ensure that exam papers and supporting materials are secure at all times 
• assist exam supervisors with transporting exam papers and/or materials 
• check, sort, collate and pack highly confidential and high volumes of exam papers with a high level of security and accuracy, within strict turn-around times and in compliance with University policies, rules, and guidelines 
• prepare and accurately distribute, collect, and validate exam materials and venue boxes to venues within precinct 
• under the direction of the examination office and/or relevant team leader, support the activities of the portfolio to ensure compliance and service excellence to students and staff 
• complete reports for any incidents in accordance with University policy and procedure 
• perform work activities relevant to the role’s key accountabilities as approved by the Exams Coordination Officer and commensurate to the role’s classification level. 

About you 

• experience in the provision of excellent customer service, together with well-developed communications skills within a strong customer service focused environment 
• punctual and reliable, calm, and cheerful demeanour 
• accurate and efficient administrative skills with excellent attention to detail 
• capability to maintain continuous mobility for long periods of time and carry documentation, including examination papers between venues 
• well-developed interpersonal skills, including the demonstrated ability to work both independently and as part of a team 
• basic computer skills including MS Office Suite 
• ability to exercise sound judgement and initiative 
• Driver role will require a valid driver’s license (University vehicle will be provided)
• Important to note: undergraduate or postgraduate students (coursework-based students) are NOT eligible to apply. 
• PHD students, research students or masters by research students are eligible to apply. 

We will be reviewing applications and contacting candidates upon submission, so please kindly apply at your earliest convenience. 

Sponsorship / work rights for Australia 

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment. 

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University.

Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment. 

EEO statement 

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds.   

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion.    

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Casual Recruitment, by email to casual-recruitment.admin@sydney.edu.au   

© The University of Sydney

The University reserves the right not to proceed with any appointment.

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