Contract Administrator

• Tier 1 services organisation  
   
• Innovative & dynamic culture
   
• New Intercity Fleet (NIF) project 
   

We’re moving Australia forward and we want you to move with us. Want to make a real impact, join a dynamic team, be part of something that depend on – Transport. We believe success and value are driven by real teams where everyone has a role to play.

Our people work on collaborative and exciting projects, shape the way we evolve, adapt and transform the industries that we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard. 

About the Project\: 

Join UGL’s Manufacturing and Maintenance division as we embark on the landmark New Intercity Fleet (NIF) project. This initiative will revolutionise train services for customers traveling from Sydney to the Central Coast, Newcastle, the Blue Mountains, and the South Coast. 

About Your Role:

As the Contract Administrator, you will manage both up and down stream administration of contracts and the development of subcontracts within the project framework. Collaborating with a multidisciplinary team, you’ll take responsibility for managing supplier performance, achieving best-value outcomes, ensuring compliance, and supporting safety and quality standards. The role will be required to manage payment claims, reporting processes, variations and any other contract administration tasks to support the Mariyung Project in accordance with the Project Deed and internal policies and procedures. 

Key Responsibilities:
 

• Supplier Evaluation\: Regularly assess supplier subcontracts to identify cost and/or performance improvements.
   
• Contract Management: Develop, coordinate, and manage contract variations, warranty management, and other administrative areas.
   
• Financial Reporting: Monitoring and recording financial records including payment claims, cost to complete, variations and identifying and mitigating risks and variances. 
   
• Negotiation & Delivery\: Identify, negotiate, facilitate, and close out supplier contract variations while ensuring compliance with system and customer requirements.
   
• Safety & Quality\: Oversee subcontractor performance to ensure work is completed safely and to the highest quality standards.
   
• Continuous Improvement: Identify and promote efficiencies in subcontract delivery and processes.
   
• Collaborative Engagement: Work closely with the NIF operational team and key stakeholders to ensure contract deliverables are successfully met.

About You: 

You bring a wealth of experience in contracts or administration, particularly resolving commercial and contractual matters, within a diversified organisation. Experience gained in rail, automotive, military, aviation, defence, avionics, or any safety-critical environment is essential.

Key Skills and Experience:
 

• SAP Proficiency: Experience with SAP for both transactional and reporting purposes, ensuring data-driven decision-making and efficient operations – Preferred 
   
• Contract Administration and Financial Reporting: Interpreting and applying contract terms and conditions.
   
• Financial Monitoring: Tracking contract budgets and financial milestones and identifying and mitigating risks and variances. 
   
• Communication Skills: Strong ability to communicate effectively with all levels of management and staff, including verbal and written communication.
   
• Stakeholder Management: Ability to advise, negotiate, influence, and maintain positive relationships with internal and external stakeholders.
   
• Organisational Abilities: Demonstrated capacity to work independently to prioritise demands, handle multiple tasks simultaneously, and meet tight deadlines in a fast-paced environment with competing priorities.
   
• Problem-Solving Skills: Analytical and conceptual skills, with the ability to present information effectively to support decision-making

Qualifications and Education Requirements:

• Suitable bachelor’s degree or similar experience in an operational environment
   

Our Benefits:
 

• Innovative Projects\: Join dynamic projects that push the boundaries of what's possible in maintenance planning.
   
• Professional Development: Immerse yourself in a role offering growth and learning opportunities within a supportive team environment.
   
• Impactful Work\: Contribute to essential services that directly enhance transportation reliability and customer satisfaction.
   
• Employee Well-being: Health and wellness programs designed to support your physical and mental well-being, ensuring a balanced and healthy lifestyle.

About Us

UGL is a well-known and respected for providing end-to-end engineering, construction and maintenance services within; rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.

At UGL, we value diversity – in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen.

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